wiki:Meeting1-2011
Last modified 15 months ago

Meeting Minutes

  • Date: 2011-02-15

Attendees

  • Kakeman
  • Jordan
  • Tinker
  • Adam
  • Amin
  • denz
  • Niresh
  • Tracey
  • Hanafie
  • Fitri
  • Azmir
  • Mel

Team Speak

  • marcus
  • sweeming
  • sniffit
  • matts
  • syabil
  • Leif

Apologies

  • None.

Minutes

  • Meeting start delayed due to key participants being stuck in KL traffic.
  • 20:05 - Meeting start.
  • Opening statement from Kateman
    • Apologies from missing members
    • Walkthrough of tonights agenda
  • Andy Stiff had reported that LimKokWing? management reacted badly to us having ‘Hackers’ in the name when he discussed us with them. Members share this concern that ‘corporates’ and possibly the authorities will misunderstand the meaning of the word 'hacker’ and make wrong assumptions about the usage of the space. On the plus side, Hackerspace has cooler connotations, which is good for recruiting younger members.
  • Decision: To have an alternate name for registration and sponsorship purposes.
  • Suggestions for alternate names:
    • Whitespace
    • MakerspaceKL
    • WhiteNoise?
    • Innovation Space
    • Hexspace
    • SatuSpaceKL
  • Other suggestions to be collected via the mailing list + Google Doc. Adam to build form. 1.5 week to collect options then vote for best option via online vote.
  • Decision: Logo also to be redesigned with tamer version.
  • Suggested timeframe:
    • 1 week for logo collection
    • 2 week for space name

Theme Song

  • Decision: assigned to Tracey, at her discretion

ROS Registration Status

  • Brian stated registration was rejected because minute is not detailed enough. This doesn’t seem to be a valid enough reason to refuse registration.
  • Decision: Amin would handle the details about why the registration was rejected. Will ask about who can help us fill paperwork correctly.

Constitution

  • Shue’s concern on the constitution statement which is all work done by the space should be open source.
  • Decision: No such statement should be in the constitution. Members are free to do whatever they wish with their builds.
  • Addition to Constitution:
    • Equipment in HSKL should not be used for mass production.
    • Decision: Not to be in constitution but in house rules of space. Mass production can be approved by Governance committee on case-by-case basis.
    • Research into how other hackerspaces have handled this.
    • Decision: House rules to be drafted via google docs.
    • Usage of space by members/non members
    • responsibility of key holders
    • Safety rules
    • Dispute resolution via governing body
    • Adam created docs regarding this and shared

Membership drive at Universities & awareness

  • Bring membership form to sign student to be member. Make free for first month? + online signup form
  • Bring in arduino kits for sale
  • Target of 10 universities this year. 5 would be considered ‘total failure’. 6-8 acceptable. 8+ Success.
    • Uni KL??
    • Uniten
    • MSU - Events on June.
    • LimKokWing?
    • HELP College
    • UiTM
  • What is our ‘sales pitch’ for the hackerspace? Students already have access to lots of Uni equipment.They loose access on leaving uni.
  • List of targetted institutions shared by Mel.
  • Need for Gorilla recruitment?
  • Decision: Tinker will oversee the operation. Mel with help.
  • Q: How easy would it be to do partnership with Uni.
  • No partnership currently.
  • HSKL Not ready for involvement yet. Perhaps we can do CTF service for them. Insufficient resources at the space currently. Something to be considered in future. HSKL will focus on recruiting student member this year.

Workshops

  • UnixGeek? workshop currently active.
  • Electronics workshop + arduino being organised.
  • workshop with 2-3 hours to focus on particular topic.

Hardware Sponsorship

Permanent Etching Station

  • Denz can sponsor a repairable laserjet printer.
  • Decision: Marcus in charge for the station.

Corporate Sponsorship

  • Desicion: Mel will handle to proposal and present at next committee meeting

MakerMenu?

shop.hackerspace.my

  • List of HSKL products and kits to be listed on the website. shop.hackerspace.my to be set up in the future when we have kits to sell.
  • Either discount for space then resell, or handling fee
  • Kits from Mats
  • Decision: Mats offer 40% discount for the kits
  • Getting Arduino from homebrew technology
  • decision:kakeman checking for the price

T-shirts

  • Membership includes a shirt. Should get new set made with new name/logo.
  • Keep one of each old design for the space. - Get founders to sign it and then frame it.

Unpaid members

  • Many members have left the space. Need to contact and ask to rejoin or why they don’t want to.

Member Database

  • decision: Amin would build the database to hold the members.
  • Where to host/how to secure? Backup strategy?

HSKL Arduino

  • End of April for HackerspaceKL Ardiuno design from Kakeman

Other matters

  • Adam has rewritten ”About Us” sections. Still a work in progress. To show the group after the meeting.
    • Increase conversion from visitors to members
  • Getting better at first-time-visitors introduction
    • Posters in space
    • Initial impression needs to be improved - Project showcase. LED table. Blinky’s
    • Marcus to coordinate projects for first impressions.
    • Blinky is operational but needs fitting
    • Marcus to do the signboard
    • Pictorial guide of how to get to HSKL - Mel to take some more photos.
    • Guest board for namecards. Collect services/interests in book.
    • Introduction session on activities for newcomers for other meetings in the space. Adam to provide guide as to how to explain what the space is and how it works.

Mailing list/groups

  • Mats ,Sweemeng, and Niresh to moderate new Google group “hackerspacekl members”

Finance

  • Memebership numbers start at 23. Still short of the needed RM1500 to cover rent & utilities

Next meeting

  • Next committee meeting to be held in two weeks. Date Wed 2nd March. 8pm
  • No AOB. Meeting concluded 22:10